A GSA contract comes with an initial 5-year base period and three 5-year option periods for a total of 20 years.
As the contract approaches the end of each period, GSA offers you the opportunity to extend your GSA contract for another five years. GSA refers to this as an option to renew or a option to extend your contract.
This is not an automatic extension and GSA takes this renewal process seriously.
Most vendors believe that the process starts 7 months before the contract end date, when GSA sends an email asking the vendor if it would like to extend your contract.
But did you know that it really begins 40 days before that date? That's when GSA begins its internal review to see if there are sufficient sales and contract compliance to warrant moving ahead.
Too many vendors are surprised to learn too late, that there will be no renewal.
Many vendors will receive the renewal email, but that does not mean that the renewal is automatic. GSA asks for a formal letter addressing certain issues and submitting various documents:
Your situation may also require you to address the following matters:
While the volume of information is not as extensive as when you first applied for the contract, the requirements can be significant.
Many businesses tend to underestimate the seriousness of GSA contract issues, only to find out too late that the issues are far more significant. Contractors are advised not to take this renewal process lightly. Make sure you adequately prepare for your GSA contract renewal!
While GSA may contact you about 7 months beforehand, TurboGSA recommends that you begin preparation 1 year before your contract expires.
This will give you ample time to:
If you are a good contractor under the GSA schedule program, then you should not fear this renewal process. But then again, you should not take it for granted. GSA is tougher than ever with renewals.
Some of the more common reasons for GSA not renewing a GSA contract include:
These are just a few of the common problems that prevent contracts from being renewed.
TurboGSA offers an affordable training solution that provides real world advice on getting through this process. Our new online training program (to be released May 5th) provides a unique training program and renewal guidance and templates to help you through the process.
And of course you can take advantage of our experienced experts using our renewal consulting service.
TurboGSA also provides affordable training options to help your team understand and prepare for GSA's contract renewal.
TurboGSA consultants provide full service to complete your GSA renewal. You benefit by having us: