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Info Needed to get a CAGE Code

A CAGE Code is required for any firm seeking to do business with a federal agency. It is required for obtaining a GSA Contract.

 

 
 
 
 
 
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The following table presents the information you will need to input into the sam.gov web site in order to obtain a CAGE code. If you do not understand what a CAGE code is or why you need one, Review our What is a CAGE Code page.

 

Data Field

Explanation

* Data Universal Numbering System (DUNS) Number

The Data Universal Numbering System (DUNS) Number is a unique nine-character identification number provided by the commercial company D&B. Call D&B at 1-866-705-5711 if you do not have a DUNS Number. The process to request a DUNS Number via phone takes about 10 minutes and is free of charge. Internet requests are fulfilled within 24 hours. Once a DUNS Number has been issued, it will be available for use in CCR within 48 hours.  For further information on D&B and DUNS, please see the DUNS Number Guidance.

You must have a different nine-digit DUNS Number for each physical location or different address in your business or organization as well as each legal division that may be co-located. When entering your DUNS Number, enter only the numbers; do not include dashes.

DUNS +4

The use of DUNS+4 Numbers to identify registrants is limited to identifying different CCR records for the same registrant at the same physical location. For example, a registrant could have two records for themselves at the same physical location to identify two separate bank accounts. (Registrants wishing to register their subsidiaries and other entities should ensure that each additional location obtains a separate DUNS Number from D&B at 1-866-705-5711.)

CAGE Code

Once you complete your registration at CCR, a CAGE code will be generated for your firm.

* Legal Business Name and Doing Business As (DBA)

Enter the legal name by which you are incorporated and pay taxes.  If you commonly use another name, such as a franchise, licensee name, or an acronym, then include that in the DBA space below the Legal Business Name. Your legal business name as entered on the CCR registration MUST match the legal business name at Dun & Bradstreet. If the information does not match, your registration may be rejected during processing. Do not type same or as shown above in the DBA field.

* U.S. Federal TIN

The Tax Identification Number (TIN) is the nine-digit number which is either an Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS) (http://www.irs.gov/businesses/small/article/0,,id=98350,00.html) or Social Security Number (SSN) assigned by the Social Security Administration (SSA) (http:/www.ssa.gov/replace_sscard.html).

If you do not know your TIN/EIN, contact the IRS at 1-866-255-0654 (Option 4).  If you operate as an individual sole proprietorship, you may use your SSN if you do not have a TIN/EIN.  If you are located outside the United States and do not pay employees within the U.S., you are not required to provide a TIN.  When entering your TIN/EIN or SSN on the Web site, enter only the numbers; do not include the dashes (Example: 123456789 not 123-45-6789).

You may apply for a new TIN/EIN online or by phone, and it will be assigned immediately. However, it may take two to five weeks before you receive the CP-575 form letter from the IRS confirming that your EIN is active and valid for processing in CCR. If you have further questions. please contact the IRS at 1-866-255-0654 (Option 4).

In compliance with U.S. Code, Title 31, Section 7701, (c), (3): The Federal Government may use the TIN to collect and report on any delinquent amounts arising out of the registrants relationship with the Federal Government.

All TINs will be validated by the IRS.  You will not be allowed to have an active CCR registration without a validated TIN.  The TIN matching process is a joint effort among the General Services Administration (GSA), Department of Defense (DOD), and the IRS to improve the quality of data in government acquisition systems.

In order to complete your CCR registration and qualify as a registrant eligible to bid for federal government contracts or apply for federal assistance awards (e.g. grants and cooperative agreements), the TIN and Taxpayer Name combination you provide in CCR must match exactly to the TIN and Taxpayer Name used in federal tax matters.

It may take three to five business days to validate new and updated records prior to becoming active in CCR.

Division Name and Number

If you do business or are identified as a division of a larger company, use this space to indicate the proper name for your division. If a number identifier commonly distinguishes your division, enter that in the division number field. Otherwise, leave blank.

Registration URL

If applicable, provide your business or organization home page URL.  Both upper and lower cases are acceptable.

Physical Address Information 

All address information, physical street address 1 and 2, City, State, Zip, Foreign Province Code, and Country cannot be edited in CCR. This information will be automatically populated by D&B. In order to change this information, registrants must go to the  and edit the information that is currently in their D&B record.

* Physical Street Address 1

From D&B - P.O. Box and c/o may not be used in this space. You may not register a branch of the business with the branch address and the headquarters DUNS Number.

Physical Street Address 2

From D&B - This space is a continuation of your physical street address, if needed.

* City, State, Zip:

From D&B

Foreign Province Code

From D&B

* Country

From D&B

* Mailing Address Information

If you are unable to receive mail at your physical address, enter a proper mailing address here. A Post Office Box is permissible.

* Business Start Date

Enter the date the business was formed or established. This may be used to distinguish you from others with similar names.  When entering the information on the web site, enter as mm/dd/yyyy. (Example: 01/01/1995)

* Fiscal Year End Date

Enter the day on which you close your fiscal year.  For example, if you use the calendar year, enter 12/31.  When entering the information on the web site, enter as mm/dd.

* Average Number of Employees for this location

This is an OPTIONAL data field. Be sure to provide accurate information about the number of employees for your business or organization.

Annual Receipts for this location

This is an OPTIONAL data field. Receipts are the gross revenue averaged over the firm's last three fiscal years. Be sure to provide accurate information about the three-year average annual receipts for your business.  Please only enter numbers (no decimals, dollar signs or commas).

* Average Number of Employees including all affiliates

This information is passed to SBA in order to calculate your business size using SBA's official size standards for your industry. The average number of persons employed for each pay period over the firm's latest 12 months, including persons employed by the parent organization, all branches, and all affiliates worldwide.

* Average Annual Receipts including all affiliates

Receipts means "total income" (or in the case of a sole proprietorship, "gross income") plus "cost of goods sold" as these terms are defined and reported on Internal Revenue Service tax return forms. Receipts are averaged over a concern's latest three (3) completed fiscal years to determine its average annual receipts. Please only enter numbers (no decimals, dollar signs, or commas). This information is passed to SBA in order to calculate your business size using SBA's official size standards for your industry. The average receipts over the last three completed fiscal years include receipts of the parent organization, all branches, and all affiliates worldwide.

As of May 7, 2008, registrants are required to annually reenter and validate receipts and number of employees.

Company Security Level

If applicable, choose the correct level of security for the facility.

Highest Employee Security Level

If applicable, choose the security level of the employee with the highest employee security level at that facility.

Information Opt-Out

Starting in July 2008, this data element allows registrants to opt-out of public display of their record. Opting Out may result in a reduction in federal government business opportunities, and subcontractors choosing this option will not be visible to prime contractors. If you do not wish to allow the public to search and view your record, please select the radio button for "I DO NOT authorize my company information to be displayed in CCR's Public Search". However, if you are an SBA certified HUB Zone or 8A firm or are applying for one of these certifications, you must authorize the display of your company's information in CCR's Public Search.

 

Corporate Information

* Items are mandatory

Data Field

Explanation

* Type of Relationship with the U.S. Federal Government

  • Grants:  This option is for those who plan to apply for federal government assistance awards (e.g. grants and cooperative agreements).

  • Contracts:  This option is for those who plan to respond to federal government contracts.  

  • Both Contracts and Grants:  This option is for those who plan to respond to both federal government contracts and assistance awards grants.

* Type of Organization

You must categorize your organization.

  • U.S. Federal, State, Local, Tribal, or Foreign Government entity/agency

  • Business or Organization  

U.S. Federal State, Local, Tribal, or Foreign Government Entities

If you choose U.S. Federal, State, Local, Tribal, or Foreign Government entities above, the following options will appear. Please select your type of Government Entity.

* U.S. Federal Government

  • Federal Agency
  • Federally Funded Research and Development Corporation

* U.S. State Government

* U.S. Local Government

  • City
  • County
  • Inter-municipal
  • Local Government Owned
  • Municipality
  • School District
  • Township

* U.S. Tribal Government

* Foreign Government

Other Governmental Entities (Optional Information.  Check if the types apply to your organization)

  • Airport Authority
  • Council of Governments
  • Housing Authorities Public/Tribal
  • Interstate Entity  
  • Planning Commission
  • Port Authority
  • Transit Authority

Business or Organization

This section will appear if you indicate that you are a business or organization.

Check all the descriptions that apply to your business (you must choose at least one).  See Small Business Certifications.  If you are a small business, emerging small business, or a participant in SBA programs such as 8(a), 8(a) Joint Venture and HUB Zone, this information will be inserted into your registration directly from SBA.  You will not need to enter this information.

If you are an AbilityOne (formerly JWOD) agency, you will no longer be able to select AbilityOne (formerly JWOD) as a business type.  You will be authorized by the Committee for the Purchase From People Who are Blind or Severely Disabled.  This information will be inserted into your registration automatically.

PLEASE NOTE:  You should select business types that reflect the current status of your business. The business types are not an indication of the business opportunities you hope to pursue.

* Type of Organization

You must choose one of the boxes to indicate the legal form of your business.

Corporate Entity, Not Tax Exempt (Firm pays U.S. Federal Income Taxes or U.S. Possession Income Taxes)

If you choose Corporation as your status, you must enter the state of incorporation if incorporated in the U.S. If you are incorporated outside the U.S., you must provide country of incorporation and check foreign supplier under business types.

Corporate Entity, Tax Exempt (Firm does not pay U.S. Federal Income Taxes or U.S. Possession Income Taxes)

If you choose Corporation as your status, you must enter the state of incorporation if incorporated in the U.S. If you are incorporated outside the U.S., you must provide country of incorporation and check foreign supplier under business types.

Partnership or Limited Liability Partnership

Sole Proprietorship

* Owner Information:  Mandatory if you have checked Sole Proprietorship as business type. You must provide the name and phone number of the owner of the business.

International Organization

Defined in the Code of Federal Regulations (26 CFR 1.6049-4) (http://www.access.gpo.gov/nara/cfr/cfr-table-search.html).

Other

  • Limited Liability Company
  • Subchapter S Corporation

Incorporation

Required if you selected "Corporate Entity" as Type of Organization.

  • Enter State of Incorporation if in USA. Use link for U.S. State code list if necessary.
  • Select Country of Incorporation from drop-down list.

Business Information

Optional Information. Check all types that apply to your organization.

Other Types of Organizations:

  • Foreign Owned and Located
  • Small Agricultural Cooperative
  • Limited Liability Company
  • Subchapter S Corporation
  • Manufacturer of Goods

* Profit Structure

  • For Profit Organization
  • Non Profit Organization
  • Other Not for Profit Organization

Socio-Economic Categories:  If your business qualifies in one of the following Socio-Economic Categories, check all that reflect the current status of your business. Small Business status will automatically be derived from the receipts, number of employees, assets, or megawatt hours, and NAICS codes entered in the General Information portion of the registration. Check all that apply (optional):

  • Community Development Corporation Owned Firm
  • Labor Surplus Area Firm

These categories require that the firm is 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group (optional).

  • Veteran Owned Business
    • Service Disabled Veteran Owned Business
  • Woman Owned Business
    • Women-Owned Small Business
  • Economically Disadvantaged Women-Owned Small Business
    • Asian-Pacific American Owned
    • Subcontinent Asian (Asian-Indian) American Owned
    • Black American Owned
    • Hispanic American Owned
    • Native American Owned
    • Other than one of the preceding
  • Joint Venture Women-Owned Small Business
  • Joint Venture Economically Disadvantaged Women-Owned Small Business
  • Minority Owned Business (If selected, then one sub-type is required.)

All Registrants may complete the following sections.

(Optional information, check all that apply)

Does your Organization qualify as one of the following?

  • Community Development Corporation
  • Domestic Shelter
  • Educational Institution (Select Educational Institution only if you have selected one of the sub-categories below. Individual professors, teachers, and commercial companies that offer training services are not educational institutions.)
  • 1862 Land Grant College
  • 1890 Land Grant College
  • 1994 Land Grant College
  • Historically Black College or University (HBCU)
  • Minority Institutions
  • Private University or College
  • School of Forestry
  • Hispanic Servicing Institution
  • State Controlled Institution of Higher Learning
  • Tribal College
  • Veterinary College
  • Alaskan Native Servicing Institution (ANSI)
  • Native Hawaiian Servicing Institution (NHSI)
  • Foundation
  • Hospital
  • Veterinary Hospital

Is your business certified by a state certifying agency as a Department of Transportation (DOT) Disadvantaged Business Enterprise (DBE)?

  • Yes - DoT Certified DBE

If your organization is a Federally Recognized Native American Entity, check all that apply.

  • Alaskan Native Corporation Owned Firm
  • American Indian Owned
  • Indian Tribe (Federally Recognized)
  • Native Hawaiian Organization Owned Firm
  • Tribally Owned Firm

 

Goods and Services

* Items are mandatory

Data Field

Explanation

* North American Industry Classification System (NAICS) Codes

NAICS Codes are a method for classifying business establishments. You must supply at least one for your registration to be complete. If you do not know your NAICS codes, you may search for your NAICS here (http://www.census.gov/epcd/naics07). You must use six-digit NAICS Codes in your registration.  You can add or change NAICS Codes at any time. Nothing precludes you from bidding on a procurement that has a NAICS code that you have not listed in your record.

Product Service Codes (PSC Codes)

PSC Codes are optional, four-character, and alpha-numeric. PSC Codes are used only to identify services. You may search for PSC Codes here: https://www.acquisition.gov/RevisedProductServiceCodes-list.xlsx

Federal Supply Classification Codes (FSC Codes)

FSC Codes are optional and four numeric digits. FSC Codes are used only to identify products. You may search for an FSC Code here (http://www.dlis.dla.mil/h2).

 

Note: When entering your PSCs or FSCs, separate them with a comma only, no spaces (Example: 1234, 5231, 9012).

 

Financial Information

* Items are mandatory

All registrants must complete this section. Electronic Funds Transfer (EFT) is the U.S. Federal Government's preferred payment method and has been legally mandated for all contract and assistance award (e.g. grant and cooperative agreement) payments. Contact your bank or financial institution for the necessary information to complete this section.

Data Field

Explanation

Electronic Funds Transfer (EFT):

 

Financial Institution

 

Name of the bank used for EFT/banking purposes. This field will be automatically filled from the ABA Routing Number provided below.

* ABA Routing Number

ABA Routing number is the American Banking Association nine-digit routing transit number of your financial institution. Contact your financial institution if you require assistance obtaining this number. You may also find the routing number on a check. It is usually the first nine digits in the lower left-hand corner. This number must be the EFT ABA Routing number, not the Wire Transfer ABA number.

* Account Number, Type, & Lockbox Number

Enter the appropriate account number to which you want your EFT payments deposited and check the proper box to indicate whether it is a checking or savings account. If you prefer to use a lockbox service, enter the appropriate account number in the space provided. If you use a lockbox for your banking purposes, you must also check checking under account type.

 

(1) The name on the account is found at the top of your check.

(2) The Bank Routing Number is found on the bottom of your check between the two colons.

(3) The Bank Account Number is found on the bottom of your check after the nine-digit bank routing number.

* Automated Clearing House (ACH)

 ACH is the Automated Clearing House department of your bank. Enter the appropriate contact information for the ACH coordinator at your bank. This information is necessary should problems occur with your EFT transfer; payment locations must have a bank contact to call. Note that email addresses requested under the contact entries refer to Internet email, not a local area network email address within your office. When entering the phone numbers on the web site, enter the numbers only; do not put in dashes or parentheses. [Example: 9995551212, not (999) 555-1212.]

* Remittance Information

This is the address where you would like a paper check mailed in the event an EFT transfer does not work. Please indicate on the name line the party the check should be made payable to and fill in the appropriate information for mailing the check. If you use a lockbox and want checks mailed directly to the bank, insert the bank name and address here.

* Accounts Receivable

Provide contact information for the accounts receivable person at your business or organization. An email address is required. This is the contact provided to Defense Finance and Accounting Service regarding EFT payments on your federal government contracts and DOD funded assistance awards. Please note that this contact is not authorized to receive or release information regarding the CCR registration to any Registration Helpdesk personnel. It may be beneficial to have the accounts receivable contact also act as the additional contact for the registration.

* Credit Card Information

 Does your business or organization accept credit cards for payment? This is a YES or NO question.  

 

Points Of Contact

* Items are mandatory

Data field

Explanation

* The CCR Primary POC

List the name of the person that acknowledges that the information provided in the registration is current, accurate, and complete.  This SHOULD NOT be the name of the business. The Registrant and the Alternate Contact are the only people authorized to share information with CCR Helpdesk personnel. It is important that the person named here have knowledge about the CCR Registration. A valid email address is required. Both upper and lower cases are acceptable for all email addresses.

* CCR POC Alternate

Provide a name and phone number for another person at your business or organization should questions arise when the primary contact is not available. It is important that the alternate POC has knowledge about the CCR Registration.  A valid email address is required. Both upper and lower cases are acceptable for all email addresses.

* Government Business POC

This POC is that person in the organization responsible for marketing and sales with the federal government. An email address is required. Both upper and lower cases are acceptable for all email addresses. This POC and contact information will be publicly displayed on the CCR Search Page. All contact methods are mandatory.

* Electronic Business POC 

The EB POC is the person in the business or organization responsible for authorizing individual personnel access into federal government electronic business systems [e.g., Electronic Document Access (EDA), Wide Area Workflow (WAWF)]. POC and contact information is mandatory. This information will be publicly displayed on the CCR Inquiry web site. All contact methods are mandatory. Visit WAWF at https://wawf.eb.mil/vreg.htm#Step2 to view detailed information on EB POC responsibilities for WAWF.

Registrants are required to annually validate that POC information is still correct.

* Marketing Partner ID Number (MPIN)

This is a self-created access code that will be shared with authorized partner applications [e.g., Past Performance Information Retrieval System (PPIRS), Online Representations and Certifications Application (ORCA), etc.]. The MPIN is used to access these other systems, and you should guard it as such. The MPIN must contain nine characters, at least one alpha and one numeric character each. It should not contain spaces or special characters. For organizations submitting assistance award (e.g. grant) applications, the MPIN allows the EB POC to approve other individuals within the organization who are authorized to submit applications on the organizations behalf.

    SAM.gov

    Sam.gov has replaced the older CCR and ORCA system for contractor registration.  

    Registering in SAM is now required as a prerequisite for bidding on any federal contract.

    Registering in Sam.gov is FREE!

    Some firms charge you to register for you, but this is not necessary and may not save you much time.

    If you receive an email about registering at sam.gov that is from a .com email, then it is not from the government, even though it may sound "official."  Beware of clicking on the links in those emails.

    TurboGSA provides this service at no extra charge for its clients.

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