Depending on your GSA contract, you will need to report GSA sales either monthly or quarterly.

Quarterly - most contracts are written under traditional requirements to report sales quarterly. This means within 30 days of the end of each calendar quarter.

Monthly - Only if you elected the Transactional Data Reporting option, would you need to report monthly (within 30 days of the end of each month)

For new vendors, Within three months of receiving a GSA contract, vendors need to report their sales.  This is required within 30 days of the close of each calendar quarter, even when you may not have sold anything. Fortunately, the sales reporting process is rather straightforward for most firms.

GSA Sales Reporting Requirements

First, make sure you adjust your accounting system so that you can identify all sales by SIN, because you must report GSA sales by each SIN awarded under your contract.

Sales Reporting Portal

Next, go to https://srp.fas.gsa.gov. This is also accessible from GSA's Vendor Support Center.

Are Schedule contractors required to accept orders from state and local government entities?

Currently applicable to Schedule 70 and Schedule 84 Contractors.

GSA Schedule contractors have the option of deciding whether they will accept orders placed by state and local government buyers. Schedule contractors will make this decision on two levels.

First, at the contract level, Schedule contractors will decide whether they want to offer Cooperative Purchasing and, if so, the applicable SINs to be offered. Schedule contractors will then either enter into a mutual agreement with GSA to modify the existing Schedule contract or indicate, prior to contract award, their intent to offer their Schedule products and services under Cooperative Purchasing.

Second, even after an existing contract is modified or a new contract awarded, a Schedule contractor will retain the right to decline orders received from state and local government entities on a case-by-case basis. Schedule contractors may decline an order, for any reason, within a five-day period after receipt of the order; however, credit card orders must be declined within 24 hours (GSAM 552.232-79).

Yes, under certain circumstances.

Open market items are also known as:

• incidental items,
• ancillary items,
• non-contract items,
• non-Schedule items, and
• items not on a GSA Schedule contract.

For administrative convenience, and as authorized under FAR 8.402(f), an agency contracting officer may add items not on the GSA Schedule contract — i.e., open market items — to a GSA Schedule Blanket Purchase Agreement (BPA) or an individual task or delivery order only if:

• All applicable acquisition regulations pertaining to the purchase of the items not on the GSA Schedule contract have been followed (e.g., publicizing (FAR Part 5), competition requirements (FAR Part 6), acquisition of commercial items (FAR Part 12), contracting methods (FAR Parts 13, 14, and 15), and small business programs (FAR Part 19);
• The ordering activity contracting officer has determined the prices for the items not on the GSA Schedule contract are fair and reasonable;
• The items are clearly labeled on the order as items not on the GSA Schedule contract; and
• All clauses applicable to items not on the GSA Schedule contract are included in the order.

Are Disaster Recovery Purchasing orders subject to the Industrial Funding Fee (IFF)?

Yes. Each Schedule contract price includes an industrial funding fee, which is represented in the prices paid by ordering activities and passed on to GSA by Schedule contractors. The IFF reimburses GSA for procurement and administrative costs incurred to operate the GSA Schedules Program.

Cooperative purchasing is a term used by GSA to describe the ability for state and local agencies to buy off of certain GSA Schedules.

Cooperative Purchasing allows GSA to provide states and localities access to certain items offered through the General Services Administration's:

• Federal Supply Schedule 70, Information Technology (IT), 
• Consolidated (formerly Corporate Contracts) Schedule contracts, containing IT Special Item Numbers (SINs). The information technology available to state and local governments includes automated data processing equipment (including firmware), software, supplies, support equipment, and services.
• GSA Schedule 84 (Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response).

Schedule 84's products and services available to state and local governments include alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services.

For the legal minded:  

Section 211 of the E-Government Act of 2002 (the Act) amended the Federal Property and Administrative Services Act to allow for "Cooperative Purchasing." 

Public Law 110-248, the Local Preparedness Acquisition Act, amended the "Cooperative Purchasing" provisions of the Federal Property and Administrative Services Act to allow the Administrator of General Services to provide states and localities access to certain items offered through GSA's Federal Supply Schedule 84